What to check before publishing your online magazine [checklist]

Digital publishing is a tool that can be adapted to every industry. And education is no exception! From elementary schools to universities to employee training courses, digital publishing is useful for all facets of education. But how can educators and the education industry best use digital publishing?  Here we have compiled a guide for educators on how to use digital publishing in the education industry. 

Teachers & professors

In 2020, teachers and professors around the world were forced to quickly adapt to online teaching. This big change was hard for many education professionals, especially those who did not have the right tools. While many schools have decided to go back to in-person learning this year, there are some digital tools that proved so useful that teachers will continue using them, including digital publishing!

Online assignments

Easily post homework and other assignments on a digital publishing platform. This is a great solution for a student out sick who needs to catch up, or a teacher deciding to go green and reduce paper waste.“The dog ate my homework” will no longer be a valid excuse! Teachers can post workbooks, readings, worksheets, discussion questions, and everything in between for students to access online. 

Lesson plans

If schools are using a hybrid in-person/online model, students who are at home can follow along with the classroom students thanks to digital publishing. The teacher can add external links to the publication if there is a quiz or video component to the lesson, for example. 

Answer keys, corrections

Using digital publishing, teachers can post a plethora of additional materials for students to help with studying. Archive old assignments so students have a useful study guide at their disposal before big exams. Answer keys, corrected assignments, additional exercises, external resources, and more! The possibilities are endless.

Virtual library

Want to display students’ work? It’s easy with our Library widget! End-of-semester projects, presentations, creative writing assignments…these can all be beautifully displayed and embedded in a website or classroom blog for everyone to see.

💡 TIP: Students can create a digital portfolio of their work! Read our article on how digital portfolios work harder for grads.

Privacy

Teachers have options when it comes to uploading material that is for students’ eyes only. First, by making a publication private, the teacher controls who can access the publication. Then, they can choose to share the publication via a private URL, or using the Subscribers feature with a PREMIUM or PLATINUM account.

💡 TIP: Our Editor tool is the key to an enriched publication!

Administrators

Digital publishing is not just reserved for the classroom. Administrators can also take advantage! From school districts to school boards to Parent-Teacher Associations, digital publishing can help administrators achieve their communication goals.

💡 TIP: Using Calaméo for professional purposes? Take a look at our PLATINUM plan!

School or university brochures

Show off your school or university in a beautiful digital brochure. Add links, videos, music, and other interactive features to wow potential students and their families. Embed it in your website or share it via your social media pages. Display your school colors and logo by using our white label feature!

Newsletters

Much like brochures, digital publishing is an excellent medium for newsletters. Whether it’s an internal newsletter for teachers and staff, or an external newsletter for students and families or alumni, your publications can shine on a digital publishing platform. Add links to sign-up forms for field trips or volunteering, and, if you have a PLATINUM  account, include videos of student performances or other highlights. Online newsletters are the perfect solution for communicating important information to many people at once. Use our Statistics feature to see how many views your newsletter receives!

Professional documents

Policies, procedures, school rules, student handbooks, school directories, annual reports (and more!) can be posted online for all to see. These crucial documents can be shared easily to ensure that both faculty and students receive all the important information throughout the school year.

Yearbooks

Traditional yearbooks have gotten a 21st-century upgrade! Why not include videos of congratulations or well wishes from faculty, for example? Students can share their yearbooks with relatives to show off their accomplishments from the previous school year.

💡 TIP: Need to know what types of files you can convert on Calaméo? Click here!

Flyers

Bake sales, charity auctions, open houses, school plays, talent shows…broadcast all your school events and important announcements with digital flyers! Embed them in your school’s website and share them easily. If there’s a date or venue change, no need to panic. Upload a new version of your publication and the URL remains the same.

Training

Another sector of the education industry that could benefit from digital publishing is professional training. Many companies provide continuing education or training courses for their employees, both online and in person.

Training materials

Professional trainers can upload their training materials to a digital publishing platform such as Calaméo and enrich it with interactive touches like links and videos. In fact, PREMIUM and PLATINUM members can use Folders to organize by theme or company department, managing access via private URLs or our Subscribers feature.

Intranet or employee training portal

Training managers can embed their training materials on the company’s internal website, Intranet, or training portal, for employees to consult from anywhere. Easy to upload and easy to access, employee training will be a breeze!

And more!

Private tutors, professional aides, volunteers…absolutely everyone in education can use digital publishing! Not only is Calaméo a great option for a digital publishing platform, it’s easy and will save educators’ most precious resource: time.

Publishing your digital materials in different languages can be a rewarding strategy—and sometimes a headache to get right. From translating an entire website to translating social media posts, details matter when managing multilingual content. Since we work in seven languages here at Calaméo, today we’re sharing our best tips for managing multilanguage digital publications.

Set a realistic schedule

First things first: it’s easier to start small with multilingual content than it is to translate every single word you publish. Before beginning to plan, you should know which new language(s) you’ll be using and the audience that you’ll be targeting. For example, imagine your product catalogs are not yet available in the language of a fast-growing market. Providing a translated catalog for users to browse may benefit your online sales.

Once you know which content needs translation, you can update your production schedule. Remember that creating multilingual content requires time and resources! You’ll need to budget time to translate your content, as well as format and publish each version. If you work with outside translation services, request an estimate of time and cost to help stay on track.

Keep content organized

Next, choose the best tools to share your multilingual content. If you’re translating pages of your website, research how your CMS handles different language options. For more substantial content like tutorials, white papers and brochures, our platform makes creating beautiful multilanguage digital publications simple. You can upload PDFs, Powerpoints and more to your account in just seconds.

💡 TIP: Have lots of different languages to get online? Our advanced conversion technology accepts batch uploads of up to 10 files at a time.

Then, think about how you’d like to present your multilingual publications. Group them either by the type of content, like magazines and e-books, or by language. Thanks to the Folders feature on Calaméo, you can easily organize multilanguage digital publications according to your needs. Share a Folder directly with your audience, or embed a convenient Library Widget in your website for viewers to explore.

Update search basics

So your content is translated, formatted, uploaded and organized online—whew! But if you haven’t thought about search, don’t start celebrating just yet. Taking a few minutes to improve the SEO of your multilanguage digital publications gives them greater visibility in the future and can help you meet your goals.

Fortunately, publishing your multilingual content with Calaméo means that you’re already a step ahead. That’s because in any language, all non-private publications are automatically indexed for search engines. By entering a title and description, you can associate your publication with relevant keywords in its language and make it easier for your target audience to find via search.

Consider the context

To publish successful multilingual content, you need to do more than copy and paste. In addition to careful strategy and organization, attention to detail within the overall context creates a seamless reading experience for your audience. A wonderfully produced prospectus in Spanish works best when presented in a Spanish-language publication viewer. Not only is this consistency a must for good UX, it’s also a snap to achieve with the right digital publishing solution.

Our viewer is fully translated and ready for you to use in any of the Calaméo platform’s seven available languages: English, French, Spanish, Italian, Portugese, German and Russian. When you share a link to one of your multilanguage digital publications, the viewer will automatically adapt to the reader’s browser. However, you can add a simple URL parameter to guarantee a specific viewer language:

https://www.calameo.com/calameo/read/0000000017fecd1302942?language=es

Go the extra mile

Although we’re proud of our multilingual platform, we know that our users publish in dozens of different languages every day. As a result, we work hard to offer options like RTL reading mode that make managing multilanguage digital publications smoother. But if there’s something missing to make your translated content really shine, you can add it to our viewer by creating a custom theme.

For example, custom themes allow you to control the tooltip text that labels different buttons in the viewer. That means you can translate the publication viewer into the language of your choice with only a few lines of code, as the tutorial below shows:

Plus, our Elements feature has everything you need to whip up themes in multiple languages built right in to your Calaméo account.

💡 TIP: Access to Elements is an exclusive feature of our PLATINUM plan. To test it out yourself, request a two-week free trial today!

Managing multilanguage digital publications often requires a bigger investment of time and energy than publishing content in just one language. With these tips, you should be ready to tackle translations and enjoy the benefits of a more direct relationship with your audience. Bon courage !

Do you have a great hack for handling multilanguage digital publications? Share it with us on Twitter @calameo!